Skip to Content

Meeting Roles and Resources

Taking on a meeting role for the first time? No worries! This guide provides a clear overview of each role, its responsibilities, and key resources to help you prepare effectively. At Ghaziabad Toastmasters Club, every role plays a crucial part in ensuring a well-structured and engaging meeting. Whether you are facilitating, evaluating, or speaking, each role is an opportunity to develop essential communication and leadership skills.

Refer to the descriptions below to understand your role and access relevant resources to perform it with confidence.

Everything you need!

Toastmaster of the day

Responsibilities:

  • Acts as the meeting host and ensures a smooth flow.
  • Introduces speakers and meeting segments.
  • Engages the audience and maintains high energy.

General Evaluator

Responsibilities:

  • Evaluates the entire meeting.
  • Provides feedback on the flow, roles, and overall experience.
  • Observes strengths and areas for improvement to enhance future meetings.

Table Topics Master

Responsibilities:

  • Conducts the impromptu speaking session.
  • Prepares engaging and diverse topics to encourage participation.
  • Ensures a mix of challenging and fun questions suitable for all members.


Timer

Responsibilities:

  • Tracks speech timing using the green, yellow, and red cards.
  • Reports the time taken for each speech.

Ah-Counter

Responsibilities:

  • Tracks and reports filler words (um, ah, so, like).
  • Helps members develop clearer speech habits.

Grammarian

Responsibilities:

  • Introduces the Word of the Day and encourages its usage.
  • Observes and reports on grammar usage and language quality.


Speech Evaluator

Responsibilities:

  • Provides constructive feedback to a prepared speaker.
  • Highlights strengths and areas for improvement.

Table Topics Evaluator

Responsibilities:

  • Evaluates all Table Topics speakers.
  • Highlights strengths and provides specific areas for improvement.
  • Ensures feedback is concise, encouraging, and time-effective.


Speaker 

Responsibilities:

  • Delivers a prepared speech based on their Pathways project.
  • Adheres to the speech objectives and timing guidelines.

​

Active Listener

Responsibilities:

  • Observes and quizzes members on details from the meeting.
  • Encourages active listening and engagement.

Sergeant At Arms

Responsibilities:

  • Opens the meeting and sets the tone.
  • Welcomes guests and explains meeting protocols.
  • Ensures meeting materials and logistics are in place.
  • Introduces the club mission and leads the audience in reciting it.


Speaker (Ice Breaker Speech)

Responsibilities:

  • Delivers the first prepared speech in the Toastmasters journey.
  • Shares personal experiences, background, and interests to introduce themselves to the club.
  • Focuses on building confidence and comfort on stage.
  • Adheres to speech timing guidelines (4-6 minutes).

​

Speech Contestant Profile

Guidelines:

  • Complete and submit this form before the contest deadline.
  • Ensure all details are accurate and up to date.
  • Submit the form to the Contest Chair to confirm your participation.

Speech Contestant Eligibility Form

Guidelines:

  • This form must be completed and submitted before participating in the contest.
  • Contestants must provide this form to the Chief Judge at each level of competition.
  • Ensure all details, including eligibility and originality certification, are correctly filled out.

​